How are reports evaluated?

Report evaluations verify Licensed Assessor compliance with the HCVRN Common Guidance for HCV Identification, the HCV Assessment Manual or the HCV-HCSA Assessment Manual (depending on the context), and HCV Assessment Report Template and Public Summary Template.  The Quality Manager and Quality Panel carry out report evaluations following the Procedure and Checklist  for Evaluating HCV Assessment Reports and other supporting materials.

Any stakeholder can track the progress of a report evaluation by visiting the 'Status of Reports' page.

Report evaluation stages

  1. Licensed Assessor pre-registers assessment report; 
  2. Quality Manager is notified about the pre-registration;
  3. Licensed Assessor uploads the report and public summary (in English and in the report’s original language), and includes the name and email of the contact person of the Organisation commissioning the assessment (in case the Organisation enquires about the status of the evaluation, which will be shared with the assessor’s prior authorization);
  4. The ALS team conducts an ‘Initial Check’ to identify if there are problems related to Key Issues that may lead to the report being considered unsatisfactory, and to verify compliance with templates. If necessary, the assessor is given the opportunity to submit corrected versions;
  5. Once the initial stage is finalised, the Quality Panel begins the formal evaluation. The evaluation results in a feedback document providing markings for each section (satisfactory/unsatisfactory), with requirements (mandatory changes) and recommendations (voluntary improvements);
  6. First re-submission: If the Quality Panel found one or more unsatisfactory Key Issues, the Licensed Assessor will be allowed to make corrections and re-submit the report (within 30 days, extensions must be justified). The Quality Panel will verify if the assessor complied with all required changes and followed recommendations. This step results in a feedback document. 
  7. Second re-submission: If after the first re-submission the report still has one or more unsatisfactory Key Issues the assessor is given one last opportunity to make corrections and re-submit the report (within 30 days, extensions must be justified). The Quality Panel’s final evaluation will verify if the assessor complied with the remaining required changes and followed the remaining recommendations. This step results in a final feedback document.
  8. If the final report outcome is Satisfactory, the report public summary is published on the website. If the final report outcome is Unsatisfactory the report public summary is not published on the website.